Event Information

GiveFundraising Details

Service Details

• Organise and manage the entire silent auction complete with your chosen bidding style.
• Run a dedicated event website specifically for your event with online auctions on the weeks leading up to the event.
• Provide professional and experienced fundraising staff at the event including a dedicated event manager, staff to encourage bidding and technicians on-site from start to end time of the event.
• Provide Interactive Fundraising Tablet equipment hire for 1 x evening including pre-event programming, post-event reporting, server/wifi/printer hire and software license. 2x Tablets per table, additionally our staff manage the tables and can bring extra tablets into play when the audience has many High Net Worth guests who don’t like waiting for a device. If there is a bidding ‘frenzy’ on a specific table, we can bring these into action.
• Provide a pledging system for guests to place direct donations to charity throughout the event.
• Full proceeds of your items going to directly to the charity (no commission based caps or percentages).
• Access to GiveFundraising auction lots. Our items are provided with 100% of the profit (winning bid minus supply price of prize) going direct to the charity. Our auction lots have proven to make large margins for charity; priced below market value and provided on a sale/return basis.
• Provide Live Leaderboard (with real-time live bidding information) on main display and the venues screens around the room.
• Payment processing for all auction winners and donations. We accept any credit or debit cards by Maestro, Visa, MasterCard or Amex.
• Post-event reporting: full breakdown reports of bids received and money raised for charity.
• Continue to work with you after the event providing after-sales for both you as the event organiser and your guests.
  This includes providing you with a breakdown of sales and profit generated, shipping of products, issuing vouchers
  and managing experiences & holidays bookings.

GiveFundraising Products Confirmed in Package

• Account Management & Technology Licensing Fee
• Standard Leaderboard Sequences for AV Screens
• Interactive Fundraising Tablets
• Full Payment Collection & Processing Service
• Fully Mobile Responsive Fundraising Website
• Event Manager Fee (incl. expenses)
• Technician Staff (incl. expenses)
• Fundraising Event Staff – Total (incl. expenses)
• Portal Build Cost
• Event Support Fee (incl. expenses)
• 40 GiveFundraising Silent Auction Lots
• Logistics Cost (Kit Transport, Set up & Pack Down)

Requirements from GiveFundraising

• Our team requires access to the venue a minimum of 3 hours before the start time of the event.
• Our team requires the location of the silent auction display to be visible to guests, ideally by the champagne reception or in the main room.
• Our team requires a minimum of 3 clothed trestle tables to display GiveFundraising auction items (if applicable).
• Our team requires the MC/host to announce the silent auction at the beginning and throughout the event where possible (silent auction announcement details will be given to you by your Account Manager).

Terms & Conditions

2.     WHEN DOES THIS AGREEMENT START AND FINISH?
This agreement:

(a)     starts on the Date of agreement; and
(b)     ends after the final payment is made to the Charity.

3.     PAYMENT OF FEE (where applicable)
The Client shall pay the Total Cost of Service to GiveFundraising on the Payment Due Date. Failure to pay the Total Cost of Service will allow GiveFundraising the right to cancel the event services.
If there is no Total Cost of Service, no payment is required.

4.     COLLECTING PAYMENTS FROM SUCCESSFUL BIDDERS
When requested by the Client, GiveFundraising will collect payment for any lots on behalf of the Client. In addition, the collection of payments agrees to pay 3% for all card payments to cover transaction fees from the card machines. Any outstanding payments after the event will be chased the following working day. GiveFundraising shall chase payment and collect all monies for up to a maximum of 28 days after the event. If multiples of items are available, GiveFundraising will contact the under bidders to see if they are interested in the item and all charity proceeds will be given accordingly.

Items paid for at the event will be released immediately. Items paid for at a later date will be delivered to the customer for a shipping fee of £20.00, unless the customer makes their own arrangements to collect from the office address.

5.     PAYMENT OF MONIES RAISED FOR THE CHARITY
Once all payments have been collected and processed, the Client will invoice GiveFundraising for the amount due. Payment will then be made from GiveFundraising to the Client via the Payment Method agreed above within 7 days.

6.     CANCELLATION OR POSTPONEMENT
In the event of a cancellation or postponement, any work started and/or completed at time of cancellation, including any equipment, printing or staffing out costs, will be chargeable.

7.     CHARITY RESPONSIBILITIES AT THE EVENT
The Client shall ensure that GiveFundraising, its employees and contractors are given full access to:

–       the Venue a minimum of 2 hours before the start time of the event; and
–       electricity, water and other basic services

from the Start Time until the End Time.

8.     CONFIDENTIAL INFORMATION
Each party shall keep confidential any information about the other party and this agreement
that comes into its knowledge and/or possession.

9.     JURISDICTION
This contract is governed by the laws of England and Wales.